Saturday, April 18, 2015

Suggesting Edits in Google Docs

There has been a recent change to the edits you can make to a Google document.  Now, as long as you  have Commenting or Editing permissions, you can "Suggest Edits" to a document.  You start a suggestions by placing your cursor where you want the edit to go.  You select "Suggesting" from the menu on the top right of the document.  You'll see a pencil icon up there.  Then type the suggestion.  It will show up in the document, but not be official until the owner "OKs" the suggestion.

Here are your choices of edits.  Notice, the Editing choice is "grayed" out because the example I chose came from a document that I only had "Commenting" permission.

When you type in your suggestion, it will show up and a "post-it" will show up on the right to show what the suggestion was and where it should go.  The owner then needs to approve or disapprove of the change.  The owner gets an email to notify them of the suggestion.

This is a pretty nice feature.  It makes the suggestions a little nicer than just highlighting and making the suggestion in the "Comment" box.  Next time you are collaborating with someone, give the "Suggesting" option a try.

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